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Capital expenditure (CapEx) management is a critical function for asset owners and operators, yet it remains one of the most fragmented and delay-prone workflows in real estate and hospitality portfolios. Quote evaluations are performed manually, approvals are routed through disconnected systems, and actual spend is reconciled days or weeks after invoices arrive. These gaps create inefficiencies, increase risk, and reduce responsiveness to high-priority projects.
Stayke streamlines this process by introducing a structured, AI-powered procurement workflow that standardizes vendor evaluation, centralizes approvals, and tracks budget utilization in real time. This blog outlines how the platform transforms CapEx execution—from the moment a quote is received to the final invoice reconciliation.
CapEx procurement processes often suffer from inconsistency and a lack of visibility. Vendor quotes are submitted in varied formats, justifications are incomplete, and approvals are delayed due to unclear thresholds or routing paths. Once projects are approved, spend tracking remains manual and disjointed, leaving finance teams and asset managers with limited control over budget adherence.
Stayke addresses these issues by replacing fragmented tools with a single, connected system designed to support faster, more transparent, and accountable CapEx planning and execution.
Stayke enables structured comparison of three or more vendor proposals in a centralized interface. Key inputs such as unit pricing, warranty periods, delivery terms, and technical specifications are aligned into a consistent format. The platform also provides:
This feature reduces dependency on spreadsheets and improves decision quality by offering an objective framework for evaluating options.
All CapEx requests flow through a standardized submission form, ensuring consistency and completeness across the portfolio. Each request captures:
Approval workflows can be configured based on spend thresholds, department type, or asset class, providing both flexibility and policy compliance.
Following CapEx approval, vendors upload invoices directly through the platform. Stayke’s AI engine parses each invoice to extract:
Invoices are automatically reconciled against original quotes and approved budgets. Any discrepancies are flagged instantly, enabling timely review and resolution before payment is processed.
Real-time budget tracking is embedded within the platform to provide ongoing visibility into CapEx utilization. Stakeholders can monitor:
This functionality ensures that capital allocations remain within scope and allows for in-cycle adjustments before overspending occurs.
Managing CapEx across multiple properties and departments demands more than reactive spreadsheets and disjointed approval chains. Stayke transforms procurement workflows into a structured, efficient, and insight-driven process. From vendor evaluation and justification to invoice matching and live budget tracking, the platform brings control, accountability, and speed to every capital planning decision.
To modernize CapEx execution and improve spend governance, request a demo of Stayke today.
Operators input daily, weekly, or monthly reports in their own format — Stayke auto-maps it to your chart of accounts. Get instant visibility, trend flags, and property-level breakdowns across your portfolio.
Operators upload vendor quotes, justifications, and invoices. Stayke compares, flags mismatches, and forecasts spend — so you approve budgets with confidence and speed.
Upload licenses, agreements, and audits once. Stayke tags, tracks, and alerts you before expiry. Use natural language to ask questions like “Is Delhi hotel’s fire license valid?”
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